YUFA
Collective Agreement
2009-2012
Article 8
Information
8.01
The Employer agrees to provide the Association, upon written request, and within reasonable period of time, with information relevant to the operations of the University, and of the sort normally made available to the Association and/or the Senate, provided that:
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the Employer shall not be required to prepare reports or analyses of data not normally prepared in the course of the University’s operations, or that cannot be provided by the making of minor modifications in reports normally prepared;
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the Employer shall not be required to supply any information which identifies a specific individual and/or which is deemed by the Employer to be confidential with respect to the Employer’s formulation of its own position on interpretation or re-negotiation of this Agreement or on negotiation of subsequent Agreements. Notwithstanding the foregoing, the Employer undertakes in consultation with the Association to provide the Association with information relevant to the bargaining unit, including but not limited to the following:
once each year, following submission to Statistics Canada of the University’s report on faculty complements (usually on or about 1 November) and at such times as adjustments are made to base salaries, the electronic transfer as an Excel file or other appropriate data format containing the following information for each member in the bargaining unit: name; birth date; sex; year first degree; highest degree; year of highest degree; year of first full-time appointment at York; year of tenure-stream appointment at York; address contained on the payroll file; home Faculty; home department; rank; stream; year of promotion(s); year of termination; base salary; stipends; stipendiary administrative appointment(s); leave status (i.e., indication of reduced load, sabbatical, LOAWOP, etc.); contract and contract type (e.g., probationary, CLA, etc.). The costs of transferring this data set shall be borne by the Employer;
- once each year, a list of the names, assignments and academic session in which held, Faculty and department of those teaching overload;
- the names and addresses, and other such data as the Employer has routinely been providing (such as salary, classification, stream, rank, department, term, year of pre-candidacy/candidacy) of all newly appointed members of the bargaining unit, within thirty (30) days of the appointment;
- the Dean of the Faculty of Graduate Studies shall provide to the Association a copy of any letter from him/her to an employee with respect to appointment or reappointment to the Faculty of Graduate Studies;
- once a year, as soon as possible, following 30 June, the names of all individuals leaving the bargaining unit; those leaving under terms of Article 14 will be categorized according to the options set out in Article 14;
- copies of all letters of offer which result in formal appointment to be sent to YUFA at the same time as the letter of appointment;
- copies of memoranda of actions taken by the Board of Governors, as released by the Board for the information of the York University community;
- copies of the University’s annual audited financial statements, following approval of these by the Board of Governors, any public reports of the York University Development Corporation, and the York Fact Book;
- copies of any statements or representations made or to be made publicly by the Employer or the University;
- the Employer agrees to notify the Association, within twenty-one (21) days of the decision, of any final decision taken by the President not to recommend to the Board the candidate recommended for appointment by an academic unit under clauses 12.18(b) or 12.19(b);
- within thirty (30) days of the first official enrolment reporting date in each session, official enrolment information for each Faculty.
8.02
The Association agrees to provide the Employer with the following information:
- copies of any mailings for the Association to either all its members or all members of the bargaining unit, to be sent to the Employer at the same time as the general mailing;
- copies of any statements or representations made or to be made publicly by the Association;
- an up-to-date copy of the Constitution of the Association;
- an up-to-date list of the Executive of the Association.
8.03
The Joint Committee on the Administration of the Agreement shall periodically evaluate transfer of employee status information between the parties.
8.04
Information provided to YUFA under Article 8.01(b)(i) or provided by the parties to any joint committee established by this Collective Agreement, shall be available for use by YUFA. However, it is understood that any such information cannot be disclosed or used in a way which would directly or indirectly disclose information about any individual(s).
8.05
The Employer shall provide, for purposes of this clause, regularly and within a reasonable period of time, to the offices of the Dean/Principal/University Librarian the following salary related information regarding each member of the bargaining unit: name, department/unit, base salary, year of appointment, year of highest degree, rank. The Dean/Principal/University Librarian shall seek in writing the consent of each member of the bargaining unit in that Faculty/Library to disclose the salary-related information above to other members of the bargaining unit. Such information for each member of the bargaining unit shall be held in the Office of the Dean/Principal/University Librarian of the Faculty/Library to which that member is primarily appointed. Members of the bargaining unit who have provided to the Dean/Principal/University Librarian consent for their own salary-related information to be disclosed may review in person in the Offices of the Dean/Principal/University Librarian the salary related information above of those other members who provide consent. The salary-related information shall not be distributed or publicized by those who review it.