YUFA

Collective Agreement

2009-2012

 

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Article 7
Joint Committee on the Administration of the Agreement

7.01

Recognizing the mutual benefits to be derived from joint consultation, the parties agree to continue a Joint Committee on the Administration of the Agreement, to comprise four (4) representatives of the Association and four (4) representatives of the Employer.

7.02

The Joint Committee shall not have the power to add to or modify in any way the terms of this Agreement, but shall function in an advisory capacity to the Association and/or the Employer with the general aim of ensuring that this Agreement is administered in a spirit of co-operation and mutual respect. The Joint Committee shall, further, direct itself to the fulfilment of any tasks explicitly assigned by this Agreement to the Joint Committee, or to joint Employer-Association committees, required to bring into effect and implement the provisions of this Agreement.

7.03

The Joint Committee shall determine its own procedures, subject to the following provisions:

  1. The Joint Committee shall be chaired jointly by a representative of the Association and a representative of the Employer, who shall together be responsible for preparing and distributing agenda for meetings, and shall alternate in presiding over meetings.
  2. The Joint Committee shall meet at least once every two (2) months, but may meet more often, either by mutual agreement of the chairpersons, or, on five (5) days’ notice, at the call of either of the chairpersons.
  3. A quorum for the Joint Committee shall be six (6) of its members.
  4. The parties may, by mutual consent, expand the Joint Committee, or create subcommittees of the Joint Committee. The membership and procedures of subcommittees shall be determined by the Joint Committee, subject to the condition that at least two (2) members of each subcommittee shall be members of the Committee, and that the chairperson of a subcommittee must be chosen from among the members of the Committee serving on the subcommittee.

Financial Information Subcommittee

7.04

The Joint Committee shall establish a Financial Information Subcommittee to serve as the channel for the passing of data and analyses of the financial operations of the University between the parties. The Subcommittee shall meet at least once every six (6) weeks during the Autumn/Winter session and shall submit a summary report of its activities to the JCOAA once annually, between 1 February and 31 March. The Association shall receive all financial information given to Senate APPC and its subcommittees.

Joint Subcommittee on Long Range Planning

7.05

The parties agree to maintain, through the agency of the Joint Committee on the Administration of the Agreement, the Joint Subcommittee on Long Range Planning, for the joint consideration of factors bearing upon the future well-being of the University and the members of the YUFA bargaining unit.

The Joint Subcommittee on Long Range Planning shall have the following terms of reference:

  1. long range salary policy and its interrelationship with complements policy and financial prospects;
  2. enrolment trends and their implications for financial and complements policy, including plans that relate to the implications of secondary school reform;
  3. resolution of the conflicting claims of new academic programme development and reasonable security of current employees;
  4. the implications of academic planning initiatives for the bargaining unit and the professional and collegial lives of bargaining unit members.

The Subcommittee shall meet at least once every six (6) weeks during the Autumn/Winter session and shall submit a summary report of its activities to the JCOAA once annually, between 1 February and 31 March.

Joint Subcommittee on Benefits

7.06

The parties agree to establish a Joint Subcommittee (of JCOAA) on Benefits. The Subcommittee will address itself to establishing and maintaining communication between the parties regarding benefits and will discuss, among other matters, the form, frequency, modes of distribution and content of regular updates on claiming trends, plan details, benefits statements, a benefits magazine and ongoing issues regarding individual benefits claims. The Subcommittee will also, when necessary, discuss revising the Supplemental Benefits Program and benefits for members of the bargaining unit who have retired from the University. The Subcommittee shall meet at least once every three (3) months and shall submit a summary report of its activities to the JCOAA once annually, between 1 February and 31 March.

7.07

In addition to the various joint bodies and joint meetings established under Article 7, the President of the University, with whatever senior administrative colleagues she/he chooses to designate, and the Executive Committee of the Association, shall meet together once in each of the Autumn and Winter terms, upon the request of either the President or the Association, to discuss matters of mutual interest and of concern to the University.

Joint Subcommittee on Employment Equity

7.08

A subcommittee of the JCOAA on Employment Equity will be established to discuss issues with respect to the requirements of the Federal Contractors Program and the University’s Policy on Employment Equity. The Affirmative Action Officer and the Employment Equity Officer shall sit ex-officio on the Subcommittee. The Subcommittee shall meet at least once every six (6) weeks during the Fall/Winter session and shall submit a summary report of its activities to the JCOAA once annually, between 1 February and 31 March.

Subcommittee on Student Electronic Contact

7.09

Within sixty (60) days of the ratification of this Agreement, the parties agree to form a Subcommittee on Student Electronic Contact (SSEC). The Subcommittee will review issues, including workload issues, related to electronic (e.g., email) contact between students and faculty.

Task Force on Inclusivity and Diversity

7.10

Within ninety (90) days of the ratification of this Agreement, a Task Force on Inclusivity and Diversity shall be established as a subcommittee of JCOAA to oversee a University-wide diversity audit of full-time faculty and on the basis of the results of the audit may make recommendations regarding Unit Affirmative Action Plans to address any identified concerns.

Subcommittee on Tenure and Promotion

7.11

Within sixty (60) days of the ratification of this Agreement, the parties shall each name four (4) representatives to sit on a joint committee to review and make recommendations as needed to the process and practice with respect to the current Tenure and Promotion documents.